GMS is looking for an Office Assistant to support daily administrative operations and ensure seamless office management. In this role, you will liaise with local institutions and suppliers, coordinate document workflow, manage correspondence, and oversee office administration.
Who We Are
GMS is the AI-driven communications solutions partner for Mobile Network Operators and Enterprises globally. Our vision is to become the leading creator of value in the communication world. Together with our clients we identify growth opportunities and co-create secure, engaging AI-driven communications solutions that build trust between brands and their audiences, enabling next-generation customer experiences. We are the strategic partner of choice, ready to greenlight tomorrow.
What You Will Do
- Administrative Support:
- Liaise with local institutions and suppliers (e.g., taxi services, couriers).
- Coordinate document workflow (contract signings, printing, scanning, copying, binding).
- Manage correspondence dispatch (letters, parcels) domestically and internationally (DHL, DPD).
- Oversee office administration (ordering supplies, managing access cards, parking permits).
- Collaborate with office space operators for issue reporting and cleaning arrangements.
- Event & Meeting Coordination:
- Organize business meetings (conference room bookings, catering arrangements).
- Assist Event Managers with event logistics and supply coordination.
- Travel & Document Management:
- Support the Travel Team with document processing and transfers.
What We Expect
- Final-year student or recent graduate.
- Proficiency in MS Office and general office tools.
- Fluency in English and Polish is required; knowledge of Ukrainian or russian is an advantage.
- Strong organizational skills and attention to detail.
- Proactive, adaptable, and dedicated to task completion.
- Previous experience in office administration or a similar role is preferred but not mandatory.
What We Offer
- Multicultural and dynamic environment in fast-growing worldwide business.
- One-of-a-kind company culture — a mixture of an open mindset, high dedication, striving for success, and team spirit.
- Professional team that is committed and stands for the highest standards of performance.
- Our values – Integrity, Agility, and Commitment – are vivid in day-to-day company activities.
- Customer-oriented culture with a high respect for both internal and external customers.
- Competitive salary and bonus system.
Join GMS
Fill the form below or send your CV and cover letter to jobs@gms.net.
We are looking forward to receiving your submission.
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